For CA firms · firms of 10–100 people

Practice management software for CA firms that chase documents every month

Every deadline is statutory and every client sends documents late. HireMaze turns the chasing into document requests that remind clients for you, and the deadlines into tasks the whole practice can see.

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Why it fits

Stop chasing documents on WhatsApp

Chartered accountant reviewing client documents and a filing-deadline calendar during GST, TDS and ITR season

In most small practices, document collection runs on WhatsApp and memory: a partner's phone full of bank statements, an article assistant keeping a list of who hasn't sent what, and the same reminder typed for the fifth time in filing season.

In HireMaze each client is a client record, each engagement runs on a board built for tax work, and every paper you need is a document request the client sees in their own portal — with reminders that go out without anyone typing them.

The board

How an engagement runs in HireMaze

Start from the CA / Tax Engagement template — these are its columns. Rename or add columns per engagement, for an audit or a monthly GST client.

  1. 01

    Documents

    Waiting on the client's papers, each one a request in their portal.

  2. 02

    In Prep

    Return or computation being prepared.

  3. 03

    Review

    Checked by a senior or a partner.

  4. 04

    Client Sign-off

    The client approves before anything is filed.

  5. 05

    Filed

    Done, with the acknowledgement on the client's record.

In the free plan

What your practice gets

Document requests that chase for you

Ask for bank statements, Form 16, investment proofs or ledgers. The client sees each request in their portal, HireMaze reminds them after three days, and you accept the file or send it back with a reason.

Deadlines as tasks with owners

GST returns, TDS, advance tax and ITR, each a task with an owner and a due date on a board the whole practice can see — no deadline lives only in one person's head.

One record per client

Contacts, internal notes, an activity timeline and every document the client has ever sent you, in one place instead of five inboxes.

Staff and article attendance

Check-in from a phone — including from a client's office during an audit, if you allow remote check-in — with leave balances, holidays and a month view you can export.

Updates to every client at once

Broadcast a due-date reminder or a change in a rule, and it appears in your clients' portals — not in a personal WhatsApp at 11pm.

The client portal

What your client sees

They sign in from your page at hiremaze.in/your-firm and land in a portal with your firm's name on it — and nothing that belongs to anyone else. How the client portal works

Their portal shows

  • The documents you've asked them for, and where each one stands
  • A place to upload them — and anything else they want to send you
  • Your reason, if you send a document back
  • Updates you broadcast to your clients

It never shows

  • Your boards, projects or tickets
  • Your other clients
  • Your team's attendance
  • Your internal notes
One straight answer

HireMaze is not tax software. Returns are still prepared and filed in your filing utility; HireMaze runs the people, the documents and the deadlines around them.

Questions

HireMaze for CA firms: common questions

Can clients upload documents without WhatsApp?

Yes. Each client signs in from your firm's page and lands in their own portal, where they see the documents you have requested and upload them — or send something you didn't ask for yet.

Does HireMaze file GST returns or ITRs?

No. It doesn't connect to the GST or income-tax portals. It manages the documents, deadlines and team around the filing.

Can a client see other clients' files?

No. A client sees only their own portal — their requests, their uploads and the updates you broadcast. Your staff see what their role allows.

How much does HireMaze cost?

HireMaze is free while we onboard our first firms, with no card required. When billing starts it will be priced per team member in rupees, and every onboarded firm will be told before anything changes.

Other trades

HireMaze for other service firms

Make filing season about the filing.

Everything on this page ships in the free plan — attendance, boards, client records, document requests, the client portal and your page at hiremaze.in/your-firm. No card, and an afternoon to set up.

Get started free Set it up on WhatsApp

Questions first? Write to admin@hiremaze.in or see what's included.