The real deliverable of a design studio is an approval nobody can find three months later. HireMaze keeps each project's stages, the client's signed approvals and your team's site days in one place.
A studio's projects run on WhatsApp: drawings sent as images, "ok go ahead" as the approval, site visits fixed by phone. When a client disputes a change, the proof is somewhere in a thread with four hundred messages.
In HireMaze each project moves through its own stages on a board, every approval is a signed file on the client's record, and site visits and measurement days are tasks with owners and dates.
Rename a board's columns to your studio's stages — for example the four below. Every project can have its own.
Brief, moodboards and the first layout.
Working drawings, each version approved by the client.
Site work, vendors and site visits as tasks.
Snags closed and the project signed off.
Ask the client to upload the signed drawing or approval. It lands on their record with a date, and HireMaze reminds them after three days if it hasn't arrived.
Measurement days, site visits and vendor follow-ups are tasks with an owner and a due date on the project's board.
Designers and supervisors check in from their phones — from the site, if you allow remote check-in — and month-end attendance is an export.
Your page at hiremaze.in/your-studio shows your services and a gallery of finished projects, and gives clients a door into their portal.
Contacts, internal notes, every approval and drawing they've sent, and an activity timeline.
They sign in from your page at hiremaze.in/your-firm and land in a portal with your firm's name on it — and nothing that belongs to anyone else. How the client portal works
HireMaze doesn't produce drawings, renders or BOQs. Keep your design tools; HireMaze runs the project, the approvals and the team around them.
Raise a document request for the approval. The client sees it in their portal and uploads the signed drawing or approval letter, and it is stored on their record with the date it arrived.
Yes, if you allow remote check-in for that person. They check in from their phone, and the day appears in the month view.
Yes. Your page has a gallery section for finished projects, alongside your services and a sign-in for clients.
HireMaze is free while we onboard our first firms, with no card required. When billing starts it will be priced per team member in rupees, and every onboarded firm will be told before anything changes.
Everything on this page ships in the free plan — attendance, boards, client records, document requests, the client portal and your page at hiremaze.in/your-firm. No card, and an afternoon to set up.
Questions first? Write to admin@hiremaze.in or see what's included.