For recruitment agencies · firms of 10–100 people

Recruitment agency software for consultancies that run mandates

Your recruiters work mandates for client companies, and your clients want shortlists, not excuses. HireMaze puts the mandates, the recruiters working them and the client relationship in one login — built for consultancies of 10–100 people.

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Why it fits

One place for the mandate, the recruiter and the client

Recruitment & staffing consultancy reviewing a candidate pipeline kanban board moving toward hired, with client mandates in India

In most consultancies a mandate lives in four places: the JD in email, the pipeline in a spreadsheet, candidate updates in WhatsApp and the recruiter's attendance on a register. When a recruiter leaves, half the context leaves with them.

In HireMaze each client company is a client record, each mandate is a project on a hiring board, and every recruiter checks in from their phone each morning. So the question an owner asks most — who is working which mandate, and where does it stand? — has an answer on one screen.

The board

How a mandate runs in HireMaze

Start from the Hiring Drive template. These are its columns — rename, add or reorder them per mandate, for example to add a separate Joined column.

  1. 01

    Sourcing

    Profiles found against the JD, each a card with an owner.

  2. 02

    Screening

    First calls and filters by your recruiters.

  3. 03

    Interview

    Candidates the client has agreed to meet.

  4. 04

    Offer

    Offer out, negotiation and notice period.

  5. 05

    Closed

    Joined — or the mandate closed, with the reason on record.

In the free plan

What your consultancy gets

A board per mandate

Candidates move across the board as they progress. Every card has an owner and a due date, and time can be logged against it — filter by recruiter to see who is carrying what.

Client companies as records

Contacts, internal notes, an activity timeline and every document the client has sent — agreements, JDs, rate cards — on one record that stays when a recruiter leaves.

Documents without chasing

Ask a client for a signed agreement or a JD. The request appears in their portal, HireMaze reminds them after three days, and you accept the file or send it back with a reason.

Open roles on your own page

Post a role in HireMaze and it appears on hiremaze.in/your-firm with an Apply button that puts applicants straight on your board.

Recruiters' attendance, no register

Daily check-in from a phone, leave balances and holidays, and a month view the owner can export — so attendance stops being a conversation.

Access by role

Owners see everything, a team lead sees their team, a recruiter sees their own work, and a client sees only their portal.

The client portal

What your client company sees

They sign in from your page at hiremaze.in/your-firm and land in a portal with your firm's name on it — and nothing that belongs to anyone else. How the client portal works

Their portal shows

  • The documents you've asked them for, and where each one stands
  • A place to upload them — and anything else they want to send you
  • Your reason, if you send a document back
  • Updates you broadcast to your clients

It never shows

  • Your boards, projects or tickets
  • Your other clients
  • Your team's attendance
  • Your internal notes
One straight answer

HireMaze is not a job board: it doesn't post your roles to external portals or source candidates for you. It runs the work around the mandate — and the roles you advertise on your own page.

Questions

HireMaze for recruitment agencies: common questions

Is HireMaze an ATS for recruitment agencies?

It covers the part of an ATS a small consultancy uses every day: a pipeline board per mandate, candidates as cards with owners and due dates, and applicants from your own page landing on the board. It adds what an ATS usually leaves out: client records, document collection from clients and your team's attendance. It does not post to external job boards.

Can my client see the candidate pipeline?

Not today. A client's portal shows the documents you have asked them for and the updates you broadcast; your boards stay internal. Share shortlists the way you do now and keep the record in HireMaze.

Can recruiters use it on their phones?

Yes. HireMaze runs in the phone's browser, so recruiters can check in, move cards and see their tasks from wherever they are working.

How much does HireMaze cost?

HireMaze is free while we onboard our first firms, with no card required. When billing starts it will be priced per team member in rupees, and every onboarded firm will be told before anything changes.

Other trades

HireMaze for other service firms

Run every mandate from one login.

Everything on this page ships in the free plan — attendance, boards, client records, document requests, the client portal and your page at hiremaze.in/your-firm. No card, and an afternoon to set up.

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Questions first? Write to admin@hiremaze.in or see what's included.