For real estate consultancies · firms of 10–100 people

Software for real estate consultancies that run a team of agents

For the firm, not the lone broker: when an agent leaves, the buyers and sellers they worked with should stay with you. HireMaze keeps every client, every deal and every agent's day in one place.

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Why it fits

Clients that belong to the firm, not the agent's phone

Real estate consultancy reviewing property listings and a site map on a tablet, managing a team of agents

In most consultancies the client relationship lives in an agent's phone: their contacts, their WhatsApp chats, their memory of what was promised. When the agent moves on, the deal pipeline goes with them.

In HireMaze every buyer and seller is a client record your firm owns, each deal moves across a board from listing to closing, KYC and agreements come in as document requests with a review step, and agents check in from the field.

The board

How a deal runs in HireMaze

Start from the Real Estate Deal template — these are its columns. Rename or add columns for rentals, resale or new launches.

  1. 01

    Listing

    The property, the owner and the agreed terms.

  2. 02

    Viewings

    Site visits scheduled as tasks with an agent and a date.

  3. 03

    Offer

    Offers and counter-offers, noted on the client's record.

  4. 04

    Due Diligence

    KYC, title papers and agreements coming in.

  5. 05

    Closed

    Registered — or the reason it fell through, on record.

In the free plan

What your consultancy gets

Client records the firm keeps

Contacts, internal notes, an activity timeline and every document a buyer or seller has sent — on a record that stays when an agent leaves.

KYC and agreements with a review step

Request PAN, ID proof, title papers or a signed agreement. The client uploads them in their portal, HireMaze reminds them after three days, and you accept each file or send it back with a reason.

Agreed terms in writing

Note the commission and terms on the client's record the day they're agreed, so closing month doesn't reopen the negotiation.

Agents' attendance from the field

Agents check in from their phones — on site, if you allow remote check-in — with leave balances and a month view the owner can export.

Site visits as tasks

Every viewing is a task with an agent and a date on the deal's board, so nobody double-books a client.

The client portal

What your buyer or seller sees

They sign in from your page at hiremaze.in/your-firm and land in a portal with your firm's name on it — and nothing that belongs to anyone else. How the client portal works

Their portal shows

  • The documents you've asked them for, and where each one stands
  • A place to upload them — and anything else they want to send you
  • Your reason, if you send a document back
  • Updates you broadcast to your clients

It never shows

  • Your boards, projects or tickets
  • Your other clients
  • Your team's attendance
  • Your internal notes
One straight answer

HireMaze isn't a listing portal and doesn't sync with property sites. It runs your team, your deals and your client relationships; keep listing where your buyers search.

Questions

HireMaze for real estate consultancies: common questions

What happens to an agent's clients when they leave?

They stay with the firm. Clients, notes, documents and deal history live on client records in HireMaze, not in the agent's phone, and access ends when the agent's account is removed.

Can agents mark attendance from a site visit?

Yes, if you allow remote check-in for them. Each check-in shows up in the month view the owner can export.

Can buyers upload KYC documents online?

Yes. You raise a request, and the buyer uploads the document in their own portal. You review each file and can send it back with a reason.

How much does HireMaze cost?

HireMaze is free while we onboard our first firms, with no card required. When billing starts it will be priced per team member in rupees, and every onboarded firm will be told before anything changes.

Other trades

HireMaze for other service firms

Keep your clients when your agents move on.

Everything on this page ships in the free plan — attendance, boards, client records, document requests, the client portal and your page at hiremaze.in/your-firm. No card, and an afternoon to set up.

Get started free Set it up on WhatsApp

Questions first? Write to admin@hiremaze.in or see what's included.